Understanding / Definition
The letter is one type of written communication tool most widely used and has a very formal nature and legal / confidential, because it is fulfilling the requirements that already apply in general and contains the engagement-engagement by both sides as well as the signature of a letter stating sipembuat responsible for the content of the letter makes.
Mail is mail that is used as the delivery of information that includes a wide range of interests relating to the activities of the company, which is always a business letter typed on letterhead paper that have been given a letter.
Forms of Letter
The letter is a form of layout or position of the letter parts. Placement of parts of letters in certain positions will form a specific model as well. Form of Indonesia affected by the shape of foreign letters, especially the Dutch, British, and American. The use of a form letter to each organization / company may vary depending on the customs and regulations of the issuing agency.
The forms of the letter:
a. Straight shape Fully Letter (Full Block Style)
All parts of the typed letter except the left margin KOP letter.
b. Straight form Letter (Block Style)
All parts of the typed letter left margin except the date, greeting the cover, the name of the organization, signatory''s name and title of signatory (typed five spaces from the center and parallel to the date).
c. Letter the form of Half Straight (Semi Block Style)
Just like it''s just a straight form letter using the paragraphs entered (5-7 spaces).
d. Letter form indented (indented Style)
Just like a half straight just hang each row typed address.
e. Hanging paragraph form Letter (paragraph Hanging Style)
Just like a half straight just hang it using a paragraph, first line typed from the edge of the left margin and subsequent lines are given spaces (2-3 spaces) before the start of typing.
f. Older forms of Indonesia Official (Official Style)
Number of letters, attachments, subject, and the initials typed copies of the left margin, while the contents of the letter in the type parallel to the contents of the subject letter, while the destination address is typed on the right about the letter and parallel to the date of the letter.
g. New forms of Indonesia Official (New Official Style)
Just like old Indonesian official form only destination address equal to the contents of typewritten matter letter (below concerning the contents of the letter).
Steps in Preparing Letter
To avoid waste of time, cost and power or in other words in order to prepare a letter to the activities run smoothly and effectively it should be done through the following stages:
- Set goals.
- Held records (inventory) to the problems that will be presented in the letter, including collecting refrensinnya.
- Develop a problem in point 1 are systematically according to the terms and order problem.
- Elaborate or describe the item 3 to the sentence letter
In terms of drafting the following suggestions or advice that you should always keep in mind are:
- In order to constituent letters put themselves as the party will receive Had to imagine what would happen if authors receive the letter.
- Stop for a while drafting activities, if the compiler is in a state of concentration.