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Make a complete list of the venues available in your area. Mention their plus
points and weaknesses. After you are done with the preparation of the list, you
can review the places and select the best place for you according to your
Opt for the right location. This is of paramount importance to ensure greater
number of attendees. Arrange your event where it is easier for majority of
delegates to attend the event. According to your budget, you can arrange for
travel expenditure or let it be borne by the attendees.
3. Size Choosing the right size according to the number of people required to
accommodate is pivotal for a successful event. The number of seats, car parking
spaces and even the size of restrooms should be considered while opting for a
venue. Also keep in mind the probability of attendees being more than expected
or less and plan accordingly.
The facilities available at a venue can lead to failure of an event if not
thought of previously. Include things like pens, internet connection,
flip charts, restrooms and refreshment along with multimedia facilities at the
venue. It is the best idea to be prepared for every eventuality that may occur
on the D-Day for a successful event.
Cost is a critical factor for most of the business events. Bring about the
right combination of all the above mentioned requirements and also make sure
that it fits into your budget. Also be prepared for any additional expenditures
that you might have to face during the event.
After the event, make sure that you evaluate the feedback of all the attendees
which will give you an idea as to what to keep in mind while planning your next