VENDOR MASTER FILE• Only authorised suppliers must be included in the
master file in terms of the
purchasing standards
policy.• Deliverables
include policy and procedure documents defining standards for
purchasing relating to SAP systems.MATERIAL MASTER FILE• Ensure that
controls are adequate to ensure that the master file is completely and
accurately created.• Ensure that there is
appropriate accountability for
master file data.• Ensure that compulsory fields (conditions) such as
discounts, delivery costs, cash discounts, etc. are identified (pre-defined) and
flagged to ensure that these fields are entered on the system.• Ensure
that appropriate unit of measure is updated on the system.• The system
must identify obsolete and potential obsolete stocks in respect of date code and
expired stocks.• All purchases from non-approved suppliers must be
flagged.• Ensure that obsolete codes can be timeously removed from the
system (S&D, FIN, PP, MM)• Ensure that routing is appropriately
implemented (linked to PP).• Appropriate access must be given to master
file information (technical, purchasing, distribution and at factory
levels).• The master file only contain authorised technical
data.• Management decision must be taken regarding the updating of
material specifications.• Documented procedures must address lot
control, production control and demand management.• Ensure that lot
tracking is considered.• Ensure that appropriate decision is taken
regarding pricing. Interfaces to costing is adequate.• Ensure that
warehouse management decision considers stock rotation and best before
dates.BILLS OF MATERIAL (BOM)