When writing, you would normally put our thoughts down on paper, in the form of sentences composed of words, as they occur. Your subsequent efforts may involve a lot of rewriting and rearrangement of the written material to enhance relevance, clarity and the appeal. Doing this in the traditional way with pen and paper can be a painstaking and time consuming process.
Computers allow you to do the above with great ease offering much flexibility for fast editing and enhancing visual appearance. When computers are used to do the above it is called word processing.
Computers however, do require certain programs or software called application software to enable you to do the work. The particular application software or program that you would use in this case is known as a word processor.
Microsoft Word is a full-featured word processor, which you can use to create and design documents such as letters and memos. You can edit documents, as well as enhance their appearance and print them in a variety of formats.
With Word, you can also create documents such as newsletters, sales reports and brochures, price lists and add graphics and tables to them to enhance their presentation. The documents you create are limited solely by your imagination.
You can start Word using the Start menu. Once the program has been started, a brief copyright screen appears and then the application window opens.
1. Click the Start button on the taskbar.
2. Point to Programs.
3. Select Microsoft Word.
Word provides a Spelling and Grammar feature that you can use to ensure that your document is free of spelling and grammatical errors.
You can get Help on a Word task or feature in many ways.
Word provides the Office Assistant Help facility.The Office Assistant is context-sensitive, which means that help for the current task is only a mouse click away. The Assistant may also appear on your screen if Word detects that you need help completing the current task.
You can also search detailed Help indexes by category or keyword.
The first time you open Word after installation, the Office Assistant appears, welcoming you to the program. In this instance, select Start using Microsoft Word to start Word and close the Assistant. If the User Setup dialog box opens, enter your name and initials as necessary and then select OK.
The Word Screen Introduced
When Word starts what you see on the screen is a rectangular box or window with different parts to it. This is the MS Word window and is the interface or environment. where we do our word processing. It is made up of,
the application window
The application window contains the menu bar, toolbars, status bar, and document window. The bars allow you to navigate your way within Word to perform various tasks connected to your word processing.
the document window
The document window opens within the application window when you start Word, open an existing file, or create a new document. It is where you type whatever you want to when preparing any document.
The menu bar allows you to access various commands, which are grouped according to function.
The toolbar buttons provide shortcuts to many menu commands.
The status bar provides information such as the current insertion point location and the number of pages in a document.
The document window contains scroll bars, the Select Browse Object button, the Previous and Next buttons, the View buttons, which allow you to move quickly through a document and the Document Work Area where you enter the text, tables, and graphics you want to appear in your document.
Several document windows may be open at the same time.
The Office Assistant, a context-sensitive help feature, may appear within its own window in either the application or document window. The Office Assistant may appear when you open Word. You can adjust the capabilities of the Office Assistant, as well as choose not to have the Assistant appear, if desired.