Microsoft Word Tips and Tricks 1. Selecting Synonyms A fast way is to locate a synonym for a word is to
Select the word and right click it. In the menu, select synonyms and click your desired replacement. 2. Remove All Formatting. To remove all of formatting from a Word document,
press CTRL+A (or select the portion of the
document to be changed) then press CTRL+SHIFT+N. 3. Double-Click to Format Bullets and Numbering. To open the Bullets and Numbering dialog
box and adjust the numbering scheme, just double-click one of the numbers or bullets in the list. 4. Viewing the Document There are 4 views for every Word document. These are found in the lower left corner of the screen. The most common is the print layout view. Hold the mouse over the other buttons to find the Normal, Web Layout, print Layout, and Outline Views. 5. Learn to Use Undo Made a mistake? Press
Z or choose Undo from the edit menu right away. Keep pressing Z to backtrack through and undo the most recent editing changes you’ve made. 6. Using Autocorrect Right-click on a word that’s flagged as misspelled. If a correct suggestion appears on the shortcut menu, choose it from the Autocorrect submenu to create an Autocorrect entry. 7. Find and Replace Click Edit…Find to type in text you desire to replace. You have the option to replace the text one time or replace it every time it appears in the document. 8. Selective Word Count Need to know how many words, characters, photographs, or lines appear in the portion of a document? Just select the text you want to run the count on prior to choosing Word Count from the Tools menu. 9. Shrinking a Document to Fit If you’ve created a document and one or to lines spill over into a new page, you can use the “Shrink to Fit” feature it fit every thing on the page. Choose File, Print Preview and click on the Shrink to fit button. 10. Create a Desktop Shortcut To A Document Click File …Save as…Click the drop down arrow and choose Desktop. 11. Toggle through CASE Changes. You cane quickly change the case of text from Title to UPPER CASE to lower case by selecting the text and pressing Shift-F3. Each time you press Shift-F3, the case will change. 12. Standardized Fonts Have you ever found the perfect font for a document and you want the viewer of your spreadsheet to see the same font, but you are not sure they have the same font? When you save your document select Tool/ Options and on the Save tab select Embed True Type Fonts and select OK. Now everybody will get it. 13. Date Code. Automatically keeps dates current in your letters, memos, etc. Choose Insert, Date and Time, and select the date format you want in your document. Then Check the small box at the bottom that says “update automatically.” 14. Animated Text Select a section of text with your mouse. Right-click the text and choose “Font” from the popup menu that appears. On the multi-tabbed dialog box that follows, select the “Animation” tab. Now, select an animation that you would like to see. You can see example of each animation in the preview window. When you are done, press “OK” to close the dialog box.
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