Page Set Up & Printing Documents
Page layout, Page design, Page Set Up, drawing objects and document printing
The margin is the distance from the text to the paper's edge. Word usually prints text and graphics inside the margins; headers, footers, and page numbers are printed in the margins. You can use the rulers in page layout view or print preview to set the margins in different sections of a document.
You can specify where you want page numbers to start in a document, as well as their position and format. On the Insert menu, click Page Numbers. You can also insert page numbers by using the Header and Footer command on the View menu.
Add Headers and footers
If you want to repeat information at the top of each page, such as a document title or company logo, create a header. Create a footer to repeat information at the bottom of each page, such as the file name, author, page number, and the current date. On the View menu, click Header and Footer, and then enter text or a graphic in the header or footer area.
Mix lay out in a document
To vary the layout of a document, divide the document into sections, and format each section the way you want. Section formats include the number of columns, the size of margins, the format of page numbers, and the contents and position of headers and footers. To create a new section, click where you want the new section to begin, and then click Break on the Insert menu.
Add page breaks
Word automatically starts a new page when the current page is full. As you edit, Word continually adjusts the automatic page breaks. To begin a page at a particular spot, such as at the beginning of a chapter, click Break on the Insert menu, and then select the Page break check box. You can select, move, copy, or delete these manual page breaks as you would any other character.
Align text vertically
You can align text with the top or bottom of a page, center text, or distribute text equally between the top and bottom margins. This feature is useful for formatting single-page documents such as title pages. Click Page Set-up on the File menu, click the Layout tab, and then select the alignment you want.
About line spacing
Line spacing determines the amount of vertical space between lines of text. Word uses single line spacing by default. The line spacing you select will affect all lines of text in the selected paragraph or the paragraph that contains the insertion point. Single Line spacing for each line that accommodates the largest font in that line, plus a small amount of extra space. The amount of extra space varies depending on the font used. 1.5 Lines Line spacing for each line that is one-and-one-half times that of single line spacing. For example, if 10-point text is spaced at 1.5 lines, the line spacing is approximately 15 points. Double Line spacing for each line that is twice that of single line spacing. For example, in double-spaced lines of 10-point text, the line spacing is approximately 20 points. At Least: Minimum line spacing that Word can adjust to accommodate larger font sizes or graphics that would not otherwise fit within the specified spacing. Exactly Fixed line spacing that Word does not adjust. This option makes all lines evenly spaced. Multiple Line spacing that is increased or decreased by a percentage that you specify. For example, setting line spacing to a multiple of 1.2 will increase the space by 20 percent, while setting line spacing to a multiple of 0.8 will decrease the space by 20 percent. Setting the line spacing at a multiple of 2 is equivalent to setting the line spacing at Double. In the At box, type or select the line spacing you want. The default is three lines. At the amount of line spacing you select. This option is available only if you select At Least, Exactly, or Multiple in the Line Spacing box.
Keystrokes for line spacing
For single spacing : Ctrl + 1
For double spacing : Ctrl + 2
For multiple spacing : Ctrl + 5
Note If a line contains a large text character, graphic, or formula, Word increases the spacing for that line. To make all lines evenly spaced, click Exactly in the Line spacing box, and then select the line spacing in the At box that is large enough to fit the largest character or graphic in the line. If characters or graphics still appear cut off, select a larger number in the At box.