Write your abstract here. Dear Sir,
I am trying to give a brief about the MATERIALS MODULE in an ERP System in seven steps. Each of 7 activities will be explained to the end
user along with the
required compulsory data required in each stage.
User
Manual for Materials Module
PREQ :
In Purchase Request, the user will have to select the materials he needs and enter the
quantity & the date required. He can also optionally mention any preferred supplier. If required, user can give a list of delivery schedule in case of blanket purchase request.
QTN :
In
Quotation, the user can enter the details of quotation received for the above items along with the validity date.
As a next step, we can do the Quotation analysis to manually decide the best Quotation.
In case you want the system to do the analysis and selection, then user can opt for auto selection.
In Quotation selection, user will select a quotation from a list of Quotation and ear-mark for
PO PO:
In Purchase Order, the user have to choose the terms and condition, the final PO quantity, if required. He can also, take a print out of PO and get it signed by authorized signatory.
Based on the Selected Quotation for the materials selected in PREQ, the PO will be generated for the supplier in the selected QTN.
RECEIPT Based on the PO, the materials requested will be received, which will be verified by the receipt section in-charge. He then, informs the concern person responsible for the acceptance of the material.
ACCEPTANCE
The concerned person for accepting the material will then inspect the items received and give his approval for the receipt. He will also, list reasons for rejection, if any, and the rejected quantity.
GRN
Based on ACCEPTANCE, Goods Receipt Note will be generated. This will inform the Finance department to do the required payment based on the accepted quantity and the rate mentioned in the PO. GRN has to be signed by the authorized person
Once GRN is generated, the items mentioned in the GRN will be added to the stock. Also, the item rate will be adjusted based on the previous average rate the current PO rate. While calculating the rate, system will take in to account, the landed price of the items.
ISSUES
The user will select the items required and enter the quantity required and the department in which it is proposed to be used.
Once the items are issued, the system will deduct the item quantity from the stock and adjust it. Next it calculates the issue value and charges the same to the department, so that the costing is taken care. The entire cycle repeats, once the quantity in stock is exhausted.
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