EMAIL ETIQUETTE
SOFT SKILL
HERE are some simple yet effective tips for using your email more efficiently.
• If you are sending an email to multiple people, put their email addresses in the bcc field and your own email address in the To: field. No one likes to share their private email address with strangers.
• The email subject should be detailed enough to give the recipient an idea about the email content without having to open it. Single words like ‘Hi’, ‘Hello’ or ‘Help’ are a strict no. Think of meaningful but short titles.
• Do not attach large attachments in your email since not everyone is on a broadband connection. If you have to send a large file over email, upload it to services like Yousendit and then pass on the link in the email.
• If you have to email more than two documents as attachments, zip them in one file. Doing so would ensure that your friend won’t miss downloading any file.
• Do not write an email while you are drunk or in a really bad mood. It would reflect on the style of your writing.
• Do not request a Read Notification Receipt.
• Always reply to emails especially the ones specifically addressed to you. The sender is still waiting to hear from you.
• Keep you email
message short and to the point. Sentences like ‘I hope this email finds you alive and well’ look good only in letter correspondence.
• Do not hit the Send button without doing a spell check. An email with spelling mistakes or grammatical errors indicates that you have written the message in a non-serious mood and may convey a bad impression. Always read the message before broadcasting it to the world.
• You may want to remove your personal mobile
number and the home number from the email signature if you are participating in a big mailing list. You never know the kind of people who have subscribed to that list.
susheelsukhraj at gmail dot com