Ram Public School
Business letters can
be broadly classified into four categories:-
*Letters to companies
*Letters to newspapers
Points to remember
*Letters should be
brief and to the point
*They are more formal
than friendly ones
*Certain forms of
polite expression are used
`I shall be much
obliged if you can comply with my request. Please be good enough to dispatch the
good indented early etc.’
example- `Got it’ instead of saying we got it.
*When requesting for
supply of goods and materials, clear descriptions of the articles required are
to be specified.
*Quality and quantity
are to be clearly specified
*Directions as to how
to forward the goods by post or by rail or by air etc. should be specified.
*Mode of payment by
M.O., by cheque, by D.D. or by V.P.P etc., should be clearly stated.
There is also a
little change in the form of business letters. The name of the firm or the
business man should be clearly written on the first page, to the left of the
page lower down the heading.
If it is addressed to an individual, begin
with `Dear sir’ and conclude with `yours faithfully’ or `yours truly.’
If it addressed to a
firm, begin with `Dear Gentlemen,’ and conclude with `yours faithfully.’
Note- if the firm has
an impersonal title as `imperial tobacco co,’ `The general insurance Co,’ etc.,
the term Messrs should not be used.
Messrs Rama Rao and
The imperial Traders